BoardGameWeave Terms of Service

Last updated: August 12, 2026

These Terms of Service (the “Terms”) form a legal agreement between you and Meta Innovation Limited (“Company,” “we,” “us,” or “our”). They govern your access to and use of BoardGameWeave, including its websites, applications, tabletop authoring tools, online playtesting features, release and invitation tools, replay features, and related services (collectively, the “Services”).

By accessing or using the Services, you agree to these Terms and our Privacy Policy. If you do not agree, do not use the Services.

If you use the Services on behalf of a company, publisher, studio, or other organisation, you represent that you have authority to bind that organisation. In that case, “you” includes both you and that organisation.

1. Eligibility and Accounts

You must be at least 13 years old to use the Services. If you are located in the European Union, you must be at least 16 years old. If applicable law requires a higher minimum age, that higher age applies. If you have not reached the age of legal majority where you live, you may use the Services only with permission from your parent or legal guardian.

You must provide accurate account information and keep it up to date. You are responsible for maintaining the confidentiality of your credentials and for activity conducted through your account. You must promptly notify us at hello@metainnovation.site if you suspect unauthorised access.

You may not share, sell, or transfer your account, impersonate another person, or use another person’s account without permission.

2. The Services

BoardGameWeave provides tools for creating tabletop game prototypes, configuring game components and rules, uploading or selecting assets, running browser-based playtests, inviting testers, releasing test versions, and, where available, reviewing game replays and related testing records.

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable right to access and use the Services for their intended purposes. We retain all rights not expressly granted to you.

Features may be identified as beta, preview, experimental, or early access. Such features may be incomplete, change materially, or be discontinued and may be subject to additional limits disclosed in the Services.

3. Online and Local Projects

BoardGameWeave may offer different project storage modes. The mode selected for a project affects where its authoring data is stored and which features are available.

• Online projects. Project data and associated assets may be stored on systems operated by us or our service providers so that online authoring, resource libraries, releases, playtests, history, archives, replays, or other enabled features can operate.
• Local projects. Project documents and local assets are stored in a directory you select and authorise through your browser. You are responsible for maintaining access to that directory and for backing up those files. Clearing browser data, changing browser permissions, moving files, or losing the device may break the saved directory connection even if the project files remain on the device.

Local storage does not mean that no project data will ever be transmitted. When you explicitly start an online playtest, Beta room, or another online runtime feature for a local project, the project bundle and the assets needed to run that session may be uploaded to our systems. These uploads are intended to support the requested session and are not a substitute for a durable backup. A temporary session may become unavailable after its technical retention period, a service interruption, or room closure.

4. Your Content and Ownership

“Your Content” means game names, rules, descriptions, component definitions, logic, text, images, artwork, audio, files, project data, and other material that you upload, create, submit, or make available through the Services.

As between you and us, you retain ownership of Your Content. These Terms do not transfer ownership of your tabletop game or original intellectual property to us.

You represent and warrant that you own Your Content or have all rights, licences, permissions, and consents necessary to use it through the Services and to grant the licences in these Terms. This includes rights in artwork, fonts, music, trademarks, character likenesses, rulebooks, adaptations, and third-party game materials. You remain responsible for Your Content and for resolving claims relating to it.

5. Licence Needed to Operate the Services

You grant us a non-exclusive, worldwide, royalty-free licence to host, store, reproduce, process, adapt for technical formatting, transmit, display, and perform Your Content only as reasonably necessary to:

• provide, secure, maintain, troubleshoot, and improve the Services;
• carry out the visibility, sharing, release, playtest, invitation, archive, and replay choices you make;
• respond to support requests or enforce these Terms; and
• comply with applicable law and protect the rights, safety, and integrity of users, third parties, and the Services.

This licence allows us to use service providers acting on our behalf, but only for the purposes above. We will not use private project content in advertising or public promotional material without your separate permission.

The licence for particular content ends when that content is deleted from the Services or your account is closed, except to the extent that continued retention or use is reasonably necessary for active sessions or replays you authorised, security and integrity records, legal compliance, dispute resolution, or time-limited technical backups. Removing content does not require another user to delete copies they lawfully made outside the Services before removal.

6. Project Visibility, Releases, and Invitations

You control project access through the settings and features made available in the Services. Labels may include private or disabled access, Beta access, allowlisted access, access for all registered users, and Public access. The available labels and controls may vary by feature.

• Private or disabled. Content is not intentionally made available to ordinary users through discovery or play features, but may still be accessed as described in these Terms and the Privacy Policy for operation, support, security, or legal reasons.
• Beta or allowlisted. Content may be available to users you approve, users who qualify under the selected access setting, or people who receive a valid invitation. Beta access is for testing and does not guarantee confidentiality.
• All users or Public. Where available and enabled by you, content may be discoverable, viewable, or playable by the relevant audience through the Services.

Release snapshots may preserve a version of a project for playtesting independently of later authoring changes. Changing or deleting the current authoring version may not immediately alter an active room, released snapshot, game archive, or replay created from an earlier version.

Invitation links and tokens may provide access to a room or project. You are responsible for sharing them only with intended recipients. Anyone who receives a valid link may be able to use it until it expires, is revoked, or the applicable room closes. We do not guarantee that recipients will keep prototype information confidential; use a separate confidentiality agreement when confidentiality is important.

7. Playtests, Multiplayer Sessions, and Replays

Online sessions may process and record information needed to run and reconstruct a game, such as room state, seat assignments, player actions, component state, scores, timestamps, release versions, and technical events. Depending on the enabled features and access settings, some of this information may be visible to the project owner, participants, authorised viewers, or replay viewers.

You must respect other participants and their rights. You may not use a playtest, replay, chat, invitation, or other multiplayer feature to harass users, collect personal information without permission, disclose another person’s confidential information, cheat through unauthorised access, or disrupt a session.

Replays are records generated from service data and may not capture every event perfectly. They are provided for playtest review and related uses, not as an official adjudication of rules, ownership, rankings, or disputes.

8. Acceptable Use

You may not use the Services to:

• upload, recreate, publish, or distribute a tabletop game or other material without the rights required to do so;
• infringe intellectual property, privacy, publicity, confidentiality, contractual, or other rights;
• create, upload, or share unlawful, fraudulent, defamatory, threatening, hateful, harassing, sexually exploitative, or otherwise seriously harmful content;
• exploit or endanger minors, solicit personal information from minors, or facilitate illegal activity;
• introduce malware or harmful code, probe or bypass security controls, interfere with the Services, or gain unauthorised access to accounts, rooms, systems, or data;
• scrape, harvest, or use automated means to access the Services except as expressly authorised by us;
• reverse engineer, decompile, disassemble, copy, resell, lease, or commercially exploit the Services except where applicable law expressly permits the activity despite this restriction;
• misrepresent your identity, affiliation, ownership, endorsement, or the source of content; or
• use the Services in violation of applicable law, sanctions, or export-control requirements.

We may investigate suspected violations and may restrict access, remove or disable content, preserve relevant records, or cooperate with lawful authorities and rights holders where appropriate.

9. Content Moderation and Intellectual Property Complaints

We may remove, restrict, or refuse content that we reasonably believe violates these Terms, applicable law, or the rights of another person. We may request evidence that you have permission to use particular game materials. Moderation is not a guarantee that we review all content, and you should not rely on us to identify infringement or other unlawful material.

If you believe content available through the Services infringes your intellectual property rights, send a notice to hello@metainnovation.site containing:

• your name and contact information;
• identification of the protected work or right;
• the location of the allegedly infringing material;
• an explanation of why the use is not authorised; and
• a statement that the information is accurate and that you are the rights holder or authorised to act for the rights holder.

We may forward the notice and your contact information to the affected user so that the claim can be evaluated. A user who believes content was removed by mistake may contact us with supporting evidence. We may terminate repeat infringers where appropriate.

10. Our Content and Intellectual Property

The Services, including their software, interfaces, visual design, documentation, templates, platform-provided assets, trademarks, logos, and other content supplied by us or our licensors, are protected by intellectual property laws. Except for the limited right to use the Services granted in these Terms, no rights in that material are transferred to you.

Third-party names, games, products, and trademarks remain the property of their respective owners. Their appearance in the Services does not imply sponsorship, affiliation, or endorsement.

11. Feedback

If you voluntarily provide suggestions or feedback about the Services, you grant us a worldwide, perpetual, irrevocable, royalty-free right to use it without restriction or compensation. This does not give us ownership of your game, project, or other content merely because you discuss it in a support request.

12. Third-Party Services

The Services may rely on or link to third-party hosting, authentication, storage, analytics, communication, or other services. Your use of a third-party service may be governed by that provider’s terms and privacy practices. We are not responsible for third-party services that we do not control.

13. Fees

Some features may be offered without charge, while others may require payment. Any applicable price, billing period, usage limit, renewal term, cancellation process, and refund rule will be disclosed before you purchase a paid feature. We will not charge you merely because these Terms allow us to introduce paid features.

14. Service Changes, Availability, and Data

We may add, change, limit, suspend, or discontinue features. Where reasonably practicable, we will give advance notice of a material change that significantly reduces a paid feature or affects access to stored online project data.

The Services may experience interruptions, errors, compatibility issues, or data loss. You are responsible for keeping independent copies of content that is important to you. Storage quotas, file limits, supported formats, room limits, and retention periods may be shown in the Services or related documentation and may change over time.

15. Suspension, Termination, and Deletion

You may stop using the Services at any time. Where account or project deletion controls are available, you may use them to request deletion of the relevant online data. Local files remain under your control and must be deleted from your device by you.

We may suspend or terminate access if you materially or repeatedly violate these Terms, create legal or security risk, fail to pay applicable fees, or use the Services in a way that could harm users, third parties, or the Services. When the issue can reasonably be cured, we may give you notice and an opportunity to address it.

Sections that by their nature should survive termination will survive, including provisions on ownership, accrued payment obligations, disclaimers, liability, dispute resolution, and general legal terms.

16. Disclaimers

To the maximum extent permitted by law, the Services are provided “as is” and “as available.” We disclaim all express, implied, and statutory warranties, including warranties of merchantability, fitness for a particular purpose, title, non-infringement, accuracy, availability, and compatibility.

We do not guarantee that the Services will be uninterrupted, secure, error-free, or compatible with every browser or device; that local or online project data will never be lost; that a game implementation accurately expresses or enforces its intended rules; or that users and invite recipients will maintain the confidentiality of your prototype.

Nothing in these Terms excludes warranties or consumer rights that cannot lawfully be excluded.

17. Limitation of Liability

To the maximum extent permitted by law, neither we nor our affiliates, directors, employees, agents, licensors, or service providers will be liable for indirect, incidental, special, exemplary, punitive, or consequential loss, or for loss of profits, revenue, goodwill, business opportunity, content, or data, arising from or relating to the Services or these Terms.

To the maximum extent permitted by law, our total aggregate liability arising from or relating to the Services or these Terms will not exceed the greater of (a) the amount you paid us for the Services during the twelve months immediately before the event giving rise to the claim or (b) US$100.

These limitations do not apply to liability that cannot lawfully be limited or excluded, including liability for fraud or fraudulent misrepresentation, or death or personal injury caused by negligence where applicable law prohibits limitation.

18. Indemnity

To the extent permitted by law, you agree to indemnify and hold harmless the Company and its affiliates, directors, employees, and agents from third-party claims, damages, and reasonable costs arising from Your Content, your infringement of another person’s rights, or your intentional or unlawful misuse of the Services. This obligation does not apply to the extent a claim was caused by our own breach of these Terms, negligence, or unlawful conduct.

19. Governing Law and Disputes

These Terms are governed by the laws of the Hong Kong Special Administrative Region, without regard to conflict-of-law rules. Subject to any mandatory rights you have under applicable consumer law, the courts of Hong Kong will have exclusive jurisdiction over disputes arising from or relating to these Terms or the Services.

Before filing a formal claim, you and the Company agree to make a reasonable attempt to resolve the dispute by contacting the other party and allowing 30 days for a response. This does not prevent either party from seeking urgent injunctive relief or filing a claim before a limitation period expires.

20. Changes to These Terms

We may update these Terms to reflect changes to the Services, our business, or applicable law. We will post the updated Terms and revise the “Last updated” date. For material changes, we will provide reasonable advance notice through the Services, by email, or by another appropriate method unless the change is required immediately for legal or security reasons.

If you do not agree to updated Terms, you must stop using the Services before they take effect. Continued use after the effective date constitutes acceptance of the updated Terms to the extent permitted by law.

21. General Terms

These Terms and the policies expressly incorporated into them constitute the entire agreement between you and us regarding the Services. If a specific feature is governed by additional terms, those additional terms control only for that feature in the event of a conflict.

If any provision is found unenforceable, it will be modified only to the minimum extent necessary, and the remaining provisions will remain in effect. A failure to enforce a provision is not a waiver. You may not assign these Terms without our prior written consent. We may assign them in connection with a merger, acquisition, corporate reorganisation, or transfer of the Services, subject to applicable law.

22. Contact Us

Questions, legal notices, and reports concerning these Terms may be sent to:

Meta Innovation Limited
Email: hello@metainnovation.site